Timekeeping Policy

The Timekeeping Policy is the acknowledgement language every user must accept before charging time. It lives at Settings → Timekeeping Policy and is owned by Admins and Owners.

What Users See

The policy you publish is shown in a modal the first time a user logs in after publication. Users must read it and click I acknowledge before they can interact with the rest of the app. The acknowledgement (who, when, which version) is recorded.

Editing and Publishing

Open the page and click Publish new version to bring up the editor. Clockwise seeds the editor with a DCAA-aligned starter text on first run — review it with HR / counsel and replace the [HR / compliance contact] placeholder before publishing.

Each publish creates a new version with its own text, timestamp, and author.

Once published, a version is immutable. To change wording, publish a new version.

The version history table on the page shows every prior version, who published it, when, and who has acknowledged it.

Require Acknowledgement on Publish

When publishing, you can tick Require everyone to re-acknowledge. With that on, all existing acknowledgements are invalidated and every user is prompted again on next login.

Leave it off for minor cosmetic edits (typos, contact updates) where re-prompting the company would just be noise. Turn it on for substantive policy changes.

Acknowledgement Interval

Policies have an acknowledgement interval (in days). Even without a new version, users are re-prompted to acknowledge the current version after this many days have passed since their last acknowledgement. Use this to enforce annual reaffirmation if your contract terms require it.

Suggested Cadence

Annually — Required by many federal contracts. Set the ack interval to 365 to enforce automatically.

On material change — Publish a new version with re-acknowledgement required whenever the underlying policy changes.

On hire — Every new user acknowledges automatically the first time they log in, regardless of the interval.

Relationship to Timeliness

The Timekeeping Policy is the contractual / DCAA-compliance commitment users make. The Timeliness feature is the operational mechanism that surfaces whether people are actually following the daily-recording portion of that commitment.