Filling Out Your Timesheet

The weekly timesheet grid, with one row per charge code and a daily total — My Timesheet. Enter hours per charge code per day; the row and column totals update as you type.

Your timesheet is a weekly grid where rows are charge codes and columns are days. Here's how to use it effectively.

Adding Charge Codes

Click Add Charge Code at the bottom of your timesheet to pick a project or leave type. You can only select charge codes that have been assigned to you by an admin. Once added, a new row appears and you can type hours into each day's cell.

Entering Hours

Click any cell and type the number of hours worked. A few rules apply:

You cannot enter more than 24 hours in a single day.

You cannot enter hours for future dates — those cells are locked.

If you log hours on a company holiday, the cell will be highlighted as a reminder.

Hours are tracked to one decimal place (e.g., 7.5 or 0.3). You can type any value while editing; once you tab or click away from the cell, the value snaps to the nearest tenth.

Editing Previously Saved Hours

If you change hours that were already saved, Clockwise will ask you to provide an edit reason explaining the change. This creates an audit trail for managers and admins.

Daily and Weekly Totals

The bottom row shows your daily totals across all charge codes. The rightmost column shows your weekly total per charge code. If your company sets a minimum number of hours per timesheet, you won't be able to submit until your total reaches it. If you were hired or left partway through the period, that minimum is automatically reduced to cover only the days you were employed.

Notes

You can add optional notes to individual time entries. These are visible to your approver and can be helpful for explaining unusual hours or providing context.

Saving Your Work

Hours you type aren't stored until you click Save Draft (or Submit). If you try to leave the page — a sidebar link, the search bar, your browser's Back button, reloading the tab — while you have unsaved hours, Clockwise stops and asks first, and offers to save the draft for you before it lets you go. Logging out asks too, before it signs you out. Switching pay periods asks the same question, since loading another period reloads the grid.

If saving is blocked because a changed cell still needs an edit reason, Clockwise says so and keeps you on the page so you can add it.

Submitting

When your timesheet is complete, click Submit at the top. This locks the timesheet and sends it to your designated approver. You cannot edit a submitted timesheet — if you need changes, ask your approver to reject it back to you.

When to Enter Your Hours

Clockwise considers a day on time if hours were recorded for it by 10:00am Eastern on the next business day. Weekend and holiday dates are exempt, and correcting a day afterwards doesn’t make it late. The goal is to record time daily, not reconstruct it from memory at the end of the week — see Timeliness for how your on-time rate is tracked and where to view it.